How Are Average Office Cleaning Costs Calculated?
Office cleaning costs typically range between €30 and €40 per hour, or between €1.50 and €3.50 per m² per month. The price depends on the size of the office, cleaning frequency, type of service, and location. For an average office of 250 m², monthly cleaning costs generally range from €375 to €750.
As a facility manager or office building owner, you want to know what to expect before hiring a cleaning company. What exactly are you paying for, what is included in the price, and which factors determine whether your costs fall at the lower or higher end of the range? In this article, we explain it step by step.
Contents
- Average office cleaning costs at a glance
- What is included in the price?
- What is not included?
- Which factors determine the price?
- Daytime cleaning or evening cleaning: does it affect the price?
- Performance-based cleaning or hourly rates: which model suits you?
- Case study: what do you pay for a 250 m² office?
- When is outsourcing office cleaning more cost-effective than handling it in-house?
- How to request a quote
Average Office Cleaning Costs at a Glance
Type / unit | Average price (2026) |
Hourly rate for a regular cleaning employee | €30 – €40 per hour |
Price per m² per month | €1,50 – €3,00 per m² |
100 m² office (monthly) | €150 – €400 per month |
100 m² office (monthly) | €375 – €900 per month |
100 m² office (monthly) | €750 – €1.800 per month |
One-time deep cleaning | €2,50 – €6,00 per m² |
Window cleaning (per visit) | €0,75 – €1,50 per m² of glass |
What Is Included in the Price of Office Cleaning?
A standard office cleaning contract generally includes the following services:
- Vacuuming and mopping floors
- Cleaning desks, chairs, and workstations
- Cleaning restrooms, including toilets, sinks, and mirrors
- Refilling soap dispensers and paper towels (supplies charged separately)
- Cleaning kitchens, canteens, and coffee stations, including countertops, appliance exteriors, and sinks
- Emptying waste bins and replacing trash bags
- Cleaning doors, door frames, and light switches
- Cleaning staircases and elevators, where applicable
What Is Not Included?
The following services are generally excluded from standard cleaning contracts and are quoted separately:
- Interior and exterior window cleaning
- Periodic floor treatments for surfaces such as marmoleum or natural stone
- Deep cleaning of kitchens, refrigerators, and other equipment
- Post-construction or move-in/move-out cleaning
- Supply of consumables such as toilet paper, soap, and paper towels
- Outdoor areas such as parking lots and surrounding grounds
It is advisable to ask specifically about these services when requesting a quote so they can be included separately.
Which Factors Determine the Price of Office Cleaning?
Office cleaning costs vary from company to company. The following factors determine where your costs fall within the price range.
1. Office size and layout
The larger the office, the more cleaning hours are required. However, a large open-plan office can be cleaned more efficiently than the same floor area divided into multiple offices, corridors, and restroom facilities. The layout therefore has a direct impact on pricing.
2. Cleaning frequency
An office cleaned five days per week will cost more than one cleaned three times per week. However, the cost per cleaning visit decreases at higher frequencies because less time is required per visit.
3. Type of cleaning: daytime or evening
Daytime cleaning, where cleaners are present during office hours, generally costs the same as evening cleaning for key-access locations. As long as cleaning takes place between 06:00 and 21:30, no additional surcharges apply. If cleaning is required before 06:00 or after 21:30, surcharge rates apply and contract costs increase.
4. Region
Rates in the Randstad area, including Haarlem, Hoofddorp, and Schiphol-Rijk, are generally slightly higher than in the rest of the Netherlands. This is mainly due to higher operating costs faced by cleaning companies in these regions.
5. Accessibility and special requirements
An office located on the second floor without an elevator, a building with extensive glass surfaces, or premises with specific hygiene requirements such as healthcare facilities or specialist cleanrooms require a tailored approach and result in higher costs.
Daytime Cleaning or Evening Cleaning: Does It Affect the Price?
Yes, but it depends entirely on the required cleaning times. Collective labour agreement surcharges may apply depending on the time of day.
We refer to evening cleaning when cleaning takes place after office hours and before 21:30. Daytime cleaning refers to cleaning during office hours after 06:00.
Daytime cleaning offers direct advantages. Unexpected incidents can be resolved immediately, and cleaning quality remains visible throughout the day.
The most cost-effective option depends on your office occupancy levels and the importance of having cleaning staff visible during working hours. A combination is also possible, with basic cleaning tasks performed in the evening and a cleaner available during office hours for ad hoc situations.
Performance-Based Cleaning or Hourly Rates: Which Model Suits You?
Model | Description |
Hourly rate | You pay for the agreed number of working hours. |
Performance-based | Quality standards are agreed in advance for each area. You pay for results rather than hours worked. |
Combination | Fixed tasks are performance-based, while additional services are charged hourly. |
With performance-based cleaning, quality standards are agreed upon in advance for each area. The contract specifies the expected cleaning outcomes, and you pay a fixed monthly fee. This ensures sufficient cleaning time is allocated each month to achieve the agreed quality standards.
With an hourly-rate model, cleaners are present for a predetermined number of hours and perform agreed tasks within that timeframe.
Case Study: What Do You Pay for a 250 m² Office?
Assume you have a 250 m² office in Haarlem or Hoofddorp, occupied by 10 to 20 employees, with a kitchen, two restroom facilities, and two meeting rooms. You require cleaning three times per week.
Estimated monthly costs | |
Interior cleaning, 3 times a week | €470 – €700 |
Restroom and kitchen cleaning, 3 times a week | €60 – €140 |
Window cleaning, 4 times per year, averaged monthly | €30 – €60 |
Total per month | €560 – €900 |
This is an indication for a medium-sized office. The exact price depends on the factors discussed above and will be specified in a tailored quotation.
When Is Outsourcing Office Cleaning More Cost-Effective Than Doing It Yourself?
Some companies assign office cleaning to their own employees or hire a part-time cleaner directly. This may seem less expensive, but in most cases it is not.
Consider the following costs:
- Gross salary, including holiday pay, pension contributions, and insurance
- Replacement costs during illness or vacation periods
- Purchase and maintenance of cleaning materials and equipment
- Time spent on supervision and quality control
- Risk of lower cleaning standards without professional support
A professional cleaning company takes care of all these aspects. You pay a fixed monthly fee and have a single point of contact. For most offices of 100 m² or larger, outsourcing is financially comparable or more cost-effective than employing your own cleaner, especially when indirect costs are taken into account.
How Do You Request a Quote for Office Cleaning?
A reputable cleaning company will always conduct an intake assessment before providing a quotation. They will visit the premises, discuss your requirements and preferred cleaning frequency, and record the agreed services in a cleaning agreement. This forms the basis for a fair and transparent price.
Reino Interieurverzorgers provides no-obligation quotations for offices in Haarlem, Hoofddorp, Schiphol-Rijk, Lijnden, and the Haarlemmermeer region. Call +31 (0) 23 52 77 191 or request a quotation online.
